Corporate Services Division - Alberta Human Services - Government of Alberta

Corporate Services Division

ATIPXpress

PIB #:

29

Location:

Information and Privacy Office, Corporate Services Division

Information Maintained:

May include personal information of individuals making FOIP requests, requests for correction and/or third parties whose personal information may be found in the responsive records and/or third parties who were contacted by the FOIP Office to provide comments on the release of responsive records. Such personal information may include name, home and business contact information, description of information requested and/or reasons and evidence to correct personal information, copies of responsive records provided by various program areas.

Individuals:

Individuals who have submitted requests under the FOIP Act including individuals acting on behalf of an applicant, individuals who were contacted in regard to third party notices and Community and Social Services’ employees who are authorized users of the FOIPNet application.

Use:

To automate the processing and document review of FOIP requests.

Legal Authority:

Freedom of Information and Protection of Privacy Act

Top

Investigations and Reviews

PIB #:

30

Location:

Various offices, Corporate Services Division

Information Maintained:

May include name, contact  information, date of birth, Social Insurance Number, Personal Health Number, driver’s license number, gender, marital status, employment status, immigration status, and First Nations status; spouse/partner and dependent information including name, contact information, date of birth, Social Insurance Number, Personal Health Number, driver’s license number, gender, employment status, immigration status, and First Nations status; Guardian/Trustee information; employment information including employment history, type of accommodation; financial information and investigation reports.

Individuals:

Clients, family members, witnesses, reporting agencies

Use:

To investigate allegations/complaints regarding violation of child and adult support and benefit programs

Legal Authority:

Freedom of Information and Protection of Privacy Act
Alberta Evidence Act
Criminal Code of Canada
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Peace Officer Act
Peace Officer Regulation
Peace Officer (Ministerial) Regulation

Top

IMAGIS Taxation, T4, T4A, T5007, Honorarium

PIB #:

31

Location:

Corporate Finance, Corporate Services Division (Financial Client Payments and Revenue and Financial Processes)

Information Maintained:

May include names, applicable vendor or employee number, address, Social Insurance Number, earnings, IMAGIS program code, withholding code and amount to pay as tax

Individuals:

All employees and non-employees who receive some form of benefits or other taxable income from the Ministry

Use:

The personal information available in IMAGIS is used to produce tax remitted and information sent to Canada Revenue Agency as well as tax slips mailed to employees and clients of the Ministry

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#16 - Central Payment Request (Mainframe Financial Processing Suite)

PIB #:

32

Location:

Corporate Finance, Corporate Services Division

Information Maintained:

May include client’s name, unique client identification number, client’s payment information and client’s banking information 

Individuals:

Individuals who are receiving Income Support, AISH, and medical and dental benefits

Use:

To automate the processing of payments

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#17 - Cheque Control (Mainframe Financial Processing Suite)

PIB #:

33

Location:

Corporate Finance, Corporate Services Division

Information Maintained:

May include client’s name, unique client identification number and client’s payment information

Individuals:

Individuals who are receiving Income Support, AISH and medical and dental benefits

Use:

To manage all information about cheques, direct deposit, and vouchers issued for Income Support and AISH benefit payments and other transactions

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#26 - Children’s Special Allowance (CSA)

PIB #:

34

Location:

Corporate Finance, Corporate Services Division

Information Maintained:

May include client’s name, unique client identification number and information pertaining to federal funding

Individuals:

Children in care

Use:

To receive and track federal funding

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Alberta Child Support Guidelines Regulation Schedule 1
Federal Child Support Amounts: Simplified Tables

Top

#32 - Canada Revenue Agency Income Verification

PIB #:

35

Location:

Corporate Finance, Corporate Services Division

Information Maintained:

May include client’s name, Social Insurance Number and unique client identification number

Individuals:

Individuals who have applied for or are receiving benefits from AISH, RAMP and Child Care Subsidy programs which require confirmation of income from Canada Revenue Agency

Use:

To verify income

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#47 - Payment History (Mainframe Financial Processing Suite)

PIB #:

36

Location:

Corporate Finance, Corporate Services Division

Information Maintained:

May include client’s name, date of birth, address, unique client identification number, client’s payment information, client’s bank account number and vendor’s name, unique vendor identification number, vendor’s payment information and vendor’s bank account number

Individuals:

Individuals who are receiving Income Support, AISH, and medical and dental benefits and vendors receiving payment for services provided

Use:

To prepare historical financial information for clients

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#46 - Cognos Reporting (Mainframe Financial Processing)

PIB #:

37

Location:

Various offices, Corporate Services Division

Information Maintained:

May include unique client identification number and amounts paid

Individuals:

Individuals who are receiving Income Support, AISH, and medical and dental benefits and vendors receiving payment for services provided

Use:

To select a sample from the client/vendor base for a defined period

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#72 - Recoveries Cognos Reporting

PIB #:

38

Location:

Corporate Services Division

Information Maintained:

May include name, contact information, financial information and amounts paid or outstanding extracted from the Recoveries System

Individuals:

Individuals who owe money to Community and Social Services

Use:

To prepare and send reports to program areas for follow up

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#76 - Strategic Information Environment – Client Program and Services

PIB #:

39

Location:

Corporate Services Division

Information Maintained:

May include client’s name, date of birth, unique client identification number, client’s payment information, training provider’s name, contact information and training/services delivered

Individuals:

Individuals who are receiving Income Support, AISH and medical and dental benefits and approved training providers

Use:

To determine client payment information

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation
Training Provider Regulation

Top

#78 - TCIS/SPI IVR System

PIB #:

40

Location:

Corporate Services Division

Information Maintained:

May include client’s name, date of birth, unique client identification number and client’s payment information

Individuals:

Individuals who are receiving Income Support, AISH and medical and dental benefits

Use:

To allow clients to inquire on their Income Support, AISH payments, annual Tax Credit Information slip information (TCIS) and System for Payment Inquiry (SPI).  Also allows Financial Operations users to select the messaging, maintain schedules and reconcile data extracts

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#81 - Voucher Processing

PIB #:

41

Location:

Corporate Services Division

Information Maintained:

May include client’s name, date of birth, unique client identification number, client gender and payment amount

Individuals:

Individuals who are receiving Income Support, AISH and medical and dental benefits

Use:

Voucher Processing handles all the details of dental payments processed by Alberta Dental Service Corp. (ADSC) and Drug, Optical and Ambulance Payments processed by Alberta Blue Cross (ABC).  Payment files for services provided are sent to Corporate Services Division

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

Assignment of Benefits (AOB)

PIB #:

42

Location:

Corporate Services Division

Information Maintained:

May include client’s name, date of birth, Social Insurance Number, unique client identification number, dollar amount recovered from Employment and Social Development Canada (ESDC) [formerly Human Resources and Skills Development Canada (HRSDC)] and district office

Individuals:

Individuals who are receiving Income Support and AISH who have been provided Canada Pension Plan Disability (CPP-D) and/or Employment Insurance (EI) benefits from Community and Social Services to be repaid to ESDC

Use:

To allow preparation of tax slips at the end of year

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Income and Employment Supports Act
Income Support, Training and Health Benefits Regulation
Recovery Regulation
Assured Income for the Severely Handicapped Act
Assured Income for the Severely Handicapped General Regulation
Applications and Appeals Regulation

Top

#39 - Expenditure Officer System

PIB #:

43

Location:

Corporate Services Division

Information Maintained:

May include employee name, employee ID number, organizational unit, classification/working title and sample signature

Individuals:

Community and Social Services’ employees who are designated Expenditure Officers

Use:

To automate all expenditure approvals and notification processes

Legal Authority:

Freedom of Information and Protection of Privacy Act
Public Service Act
Financial Administration Act

Top

Mobile Device Usage Agreement

PIB #:

44

Location:

Various offices, Corporate Services Division

Information Maintained:

May include employee’s name and signature

Individuals:

Employees of Community and Social Services

Use:

To ensure employees have reviewed and acknowledged their responsibilities regarding procurement, roles and responsibilities and usage of mobile devices

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act

Top

Business Continuity Plans

PIB #:

45

Location:

Business Services, Various offices, Corporate Services Division

Information Maintained:

May include name, home and cellular telephone numbers, email addresses, areas of responsibility, organizational charts and workspace location

Individuals:

Employees of Community and Social Services

Use:

To contact key individuals in the event that business resumption plans require implementation

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Emergency Management Regulation

Top

Facility Emergency Response Plans

PIB #:

46

Location:

Business Services, Various offices, Corporate Services Division

Information Maintained:

May include name, home and cellular telephone numbers, email addresses, areas of responsibility, organizational charts and workspace location

Individuals:

Employees of Community and Social Services, building maintenance staff, other building tenants and first responders

Use:

To contact key individuals in the event that facility emergency response plans require implementation

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Emergency Management Regulation

Created:
Modified: 2017-03-14
PID: 18306