Child and Youth Services Division - Alberta Human Services - Government of Alberta

Child and Youth Services Division

Child Intervention Case Record

PIB #:

10

Location:

Various offices, Child and Youth Services Division

Information Maintained:

May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes

Individuals:

Child, parents, siblings, guardians, other family members, prospective foster parents or kinship caregivers, adoptive parents, persons informing or reporting of child in need, professionals who are involved in providing services or supporting the child and family

Use:

To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services for children, youth and families.

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act
Protection of Sexually Exploited Children Act
Drug-endangered Children Act
Children First Act

Top

Adoptions Management (#2 - Adoption Registration and Reunion System)

PIB #:

11

Location:

Child and Youth Services Division

Information Maintained:

May include name, contact information, home assessments, sealed adoption file by Court of Queen’s Bench, adoptive parent application, adoption profile pages, natural parent, registration of birth and change of name, petitioner name and adoption order

Individuals:

Individuals affected by adoption (adoptees, birth family)

Use:

To perform placement services and post-adoption registration of placed children.  Search and reunion services, sibling registries, medical information requests for adoptions granted in Alberta (excluding adult adoption). Adoption can include direct placement, placement by an agency, or international adoption

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act
Children First Act

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Child Information Management Data System (CIMDS)

PIB #:

12

Location:

Child and Youth Services Division

Information Maintained:

Information collected on the Report of Death and the Report of Serious Injury, child specific demographic information related to the death or serious injury of a child, process related to the timelines for submission and communication with the Council for Quality Assurance (CQA) and the Office of the Child and Youth Advocate (OCYA), investigative reports, formal public investigations/reviews/reports and progress updates on formal recommendations.

Individuals:

Children, youth, parents, siblings, guardians, other family members, caregivers, adoptive parents, professionals providing services/supports 

Use:

To compile and track internal process information related to quality assurance and continuous improvement, legislative responsibilities, recommendation responses

Legal Authority:

Freedom of Information and Protection of Privacy Act
Child, Youth and Family Enhancement Act

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#18 - Child and Youth Financial System/Foster Parent Payment Plus

PIB #:

13

Location:

Child and Youth Services Division

Information Maintained:

May include child’s name, unique client identification number, foster parents’ names, vendor numbers

Individuals:

Foster Parents, Kinship Care Providers and Supports for Permanency Recipients

Use:

To process accounts payable transactions for payment to vendors for goods and services. It automatically generates the monthly payments and supports.

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act

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#19 - Child and Youth Information System (CYIM)

PIB #:

14

Location:

Child and Youth Services Division

Information Maintained:

May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes

Individuals:

Parent, child, siblings, guardians, other family members, prospective foster parents, adoptive parents, persons informing or reporting of child in need

Use:

To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services to children, youth and families. (In use prior to 2013)

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act

Top

#20 - Child and Youth Support Information Module/Child and Youth Financial Module (CYSIM/CYFIM)

PIB #:

15

Location:

Child and Youth Services Division

Information Maintained:

Child’s name, guardian, caregiver, contact information, age, social insurance numbers, income based information

Individuals:

Children and Youth, caregivers, guardians

Use:

To support the Child and Youth Support Program by providing supplemental financial payments and payments for medical services benefits.  The Child and Youth Support Program provides financial and medical assistance for a child whose parents are unable or unwilling to provide care and have provided consent for their child or youth to  be cared for in another home by  an adult caregiver.

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act

Top

#52 - Intervention Services Information System (ISIS)

PIB #:

16

Location:

Child and Youth Services Division

Information Maintained:

May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes

Individuals:

Parent, child, siblings, guardians, other family members, prospective foster parents, adoptive parents, persons informing or reporting of child in need

Use:

To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services for children, youth and families (2013-present)

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act

Top

#69 - Privacy and International Adoptions System (PIAS)

PIB #:

17

Location:

Child and Youth Services Division

Information Maintained:

May include name, contact information

Individuals:

Individuals adopting internationally

Use:

To manage requests for information pertaining to private and international adoptions

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act

Top

#70 - Provincial Standards Monitoring (PSM)

PIB #:

18

Location:

Child and Youth Services Division

Information Maintained:

Child name, age, status, placement type, contact notes, case management documents from paper files

Individuals:

Children, youth and families, caregivers,  child intervention staff

Use:

To monitor data from caseloads  for comparison against set provincial standards

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act

Top

#11 - Bursary Information Module

PIB #:

19

Location:

Early Intervention and Prevention

Information Maintained:

May contain client’s name, unique client identification number, educational program information and cost including tuition, school fees, books, materials and living expenses while attending approved educational programs

Individuals:

Individuals served

Use:

To provide case management and payment for youth eligible for the Advancing Futures Bursary Program

Legal Authority:

Freedom of Information and Protection of Privacy Act
Government Organization Act
Child, Youth and Family Enhancement Act

Created:
Modified: 2017-03-14
PID: 18304