Services We Provide

All requests for information must be in writing and accompanied by a photocopy of two pieces of identification. One piece of identification should be photo id. Examples of identification would include drivers licence, health care card, birth certificate, passport.

Adoption Order

An adoption order identifies the child to be adopted, the parents who are adopting the child and the date of adoption.

An adoption order can be provided upon written request to an adult adoptee or an adoptive parent/guardian on behalf of their minor child.

A certified copy of an adoption order may be required for legal purposes.

Ongoing Information Exchange

The Post Adoption Registry offers a voluntary non-identifying photo/letter exchange between adoptive parents and birth family members. Both parties submit an Ongoing Information Exchange (OIE) application along with a photocopy of two pieces of identification in order for an exchange to occur. If only one party submits an application, the Post Adoption Registry does not contact the other party to see if they want to participate in the exchange.

Prior to granting of the Adoption Order, the caseworker ensures both the adoptive parent and birth family members understand they have the option of participating in an Ongoing Information Exchange. Adoptive parents or birth family members may contact the Post Adoption Registry at any time after the adoption order has been granted and submit an OIE application.

Once an application has been received from the adoptive parents and a birth family member, an exchange may begin. The Post Adoption Registry will review all correspondence received to ensure it does not contain identifying information. All correspondence is sent via express post to ensure unclaimed letters are returned to our office. Adoptive parents and birth family members should keep the Post Adoption Registry up to date with their current contact information.

If correspondence cannot be forwarded for three consecutive years, the Post Adoption Registry will contact the first party asking them to discontinue forwarding correspondence to our office. The exchange can begin when the second party contacts our office.

Please note that the purpose of the Ongoing Information Exchange is to share photos, letters and information (not money, gifts or gift cards) between the adoptive parents and birth family members.

To obtain an Ongoing Information Exchange application email or call our office at 780‑427‑6387.

Medical Request

If you have a medical concern, a provision in our legislation permits us to seek Ministerial Consent to make contact with the adoptee/adoptive family or birth family in order to relay this information.

In order to process a request of this nature, we require a letter from a medical doctor confirming the diagnosis as well as addressing the severity of the medical condition (i.e. is it hereditary, life threatening and would it be in the best interest of the adoptee/birth family member to be advised of the condition?).

Adoptive Family Profile

A profile is non-identifying information regarding the child and the adoptive family that was gathered at the time of adoption.

Information regarding the child would include hair & eye colour, complexion and any medical issues at that time.

Adoptive parent information would include age, ethnic origin, education, religion and personality traits.

The profile can be provided upon written request to the birth parent or adult birth sibling of an adopted person.

Treaty Status

To determine whether an adoptee is entitled to Registered Indian Status, you must make an official enquiry. Send a copy of the adoption order along with a written request to:

Indigenous Affairs and Northern Development Canada 
Terrasses de la Chaudiere
10 Wellington, North Tower
Gatineau, Quebec
Postal address:
Ottawa, Ontario
K1A 0H4

Email: InfoPubs@aadnc-aandc.gc.ca 
Phone (toll-free): 1-800-567-9604
TTY (toll-free): 1-866-553-0554

For Metis Status, please contact:

Metis Nation of Alberta Association 
#100, 11738 Kingsway Ave. NW
Edmonton, AB T5G 0X5

Phone: 780-455-2200
Phone (toll free): 1-800-252-7553

Created:
Modified: 2015-12-11
PID: 15578