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Business Processes

Published Date: April 02, 2013
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Programs and Services

Other

P23. Single Program Approval for a Unique Learner

In certain circumstances, it may be appropriate for an individual to attend training that is otherwise not approved by Human Services or not eligible for Income Support. In these cases, the Regional Director may approve the program as a one off so the individual can attend training and apply for Learner Income Support if appropriate.

Note
In Mobius, the pick list option for approval will be Director Approval – not to be confused with the Business Process CIC –
Director Approval.

Description

The following describes the process for a single program approval for a unique learner.

Details

Pre-condition(s)
An individual requests approval to attend an unapproved program and an Authorizing Official has completed an Employability Assessment.

Trigger
The Authorizing Official determines that it is appropriate for the learner to take the unapproved training.

Employment and Financial Supports Division/External Provider – Authorizing Official

P23.01.01
Records rationale to support individual’s request on Employability Assessment Notes.

P23.01.02
Creates task for Regional Learner Specialist to review.

Employment and Financial Supports Division – Regional Learner Specialist

P23.02.01
Reserves and completes/closes task.

P23.02.02
Reviews Employability Assessment Notes and if decides not to recommend, enters explanatory Notes on Employability Assessment.

P23.02.02(a)
Sends task advising originator.

P23.02.03
If decides to support recommendation, requests approval from Regional Director.

P23.02.04
Enters Director’s decision (approval/rejection) on Employability Assessment Notes.

P23.02.04(a)
Returns task to originator with decision results.

P23.02.05
If approved, Regional Learner Specialist, in consultation with Training Provider (and the regional budget officer if allocation is required), completes ‘Request New or Amendment to Product Providers, Programs and Services Catalogue’ (RNAPP) form with registration/course/session/allocation information and forwards to Mobius Support Office for entry.

Note
If allocation is required, amount should be limited to the training costs of one seat and number of seats should be limited to one.

Employment and Financial Supports Division, Mobius Support Office Staff

P23.03.01
Registers Product Provider if appropriate.

P23.03.02
Creates/modifies/activates program/course/session as appropriate.

P23.03.03
If allocation needs to be entered, forwards amount to HQ Finance.

HQ Finance (HS) – Budget and Forecasts

P23.04.01
Creates/modifies/activates provider allocation amount.

P23.04.02
Notifies Mobius Support Office on completion.

Employment and Financial Supports Division, Mobius Support Office Staff

P23.05
Notifies Regional Income Support Specialist that entry is complete.

Employment and Financial Supports Division – Regional Learner Specialist

P23.06
Notifies Authorized Official to make referral.

Employment and Financial Supports Division /External Provider – Authorizing Official

P23.07.01
Creates Service Plan including appropriate attend training Plan Item and makes a Provider referral.

P23.07.02
Enters evidence as required.