Business Processes

Published Date: April 02, 2013
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Programs and Services

Training Provider Allocations

P13. Create, Add, and Activate Provider Envelope Allocation - Non-AFA

Employment and Financial Supports Division will monitor Non-AFA allocation during the fiscal year to ensure they are being used effectively and money does not run out.

Description

This process describes how to create, add and activate a Non-AFA Provider Envelope Allocation.

Details

Pre-condition(s)
Budget amounts (either estimated or approved) have been determined for the Provincial, Regional and Regional Funding Envelopes for Non AFA’s. Product Provider is registered in Mobius.

Programs must be approved by Human Services Employment and Financial Supports Division, or be approved by Advanced Education.

Trigger
Employment and Financial Supports Division determines Non-AFA Provider allocations at the program envelope level and sends an electronic ‘Request New or Amendment to Product Provider Programs and Services Catalogue’ (RNAPP) form with allocation information to Mobius Support.

Employment and Financial Supports Division - Mobius Support Staff

P13.01.01
If information is missing, refers back to originator.

P13.01.02
If no information is missing, ensures Product Provider is registered in Mobius.

P13.01.03
Notifies HQ Finance via an electronic RNAPP form to enter allocations.

HQ Finance (HS) – Budget and Forecasts

P13.02.01
Creates/adds and activates allocations for provider program envelopes.

P13.02.02
Notifies originator of completion via email.

Business Rules/Criteria/Standards

Non-AFA’s will have an allocation by program, based on regional planning.

Providers will need to contact their Contract Services Coordinator or designate for allocation information.

Designated Human Services staff will have access to ‘View’ allocation screens.

Note
If a program covers more than one fiscal year, and any tuition payments are due in the future fiscal year, then the program must be registered with an allocation for the next fiscal year.

Example
Starts January 1, ends August 31st, second tuition payment due May, the next fiscal year, so there must be an allocation entered and activated even though it’s an estimate. If there is no allocation entered for the next fiscal year, the system will provide waitlist option.

Allocations can be amended at any time.