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Business Processes |
Published Date: October 01, 2015
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Eligibility Determination and Benefits Calculation |
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Evidence |
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E04. Two Attending
- Onus is on the user handling the case for the 2nd learner to detect the ‘two attending’ situation and coordinate the benefits
- If the evidence between the two learners is not coordinated and entered appropriately, the household could potentially be paid twice or paid nothing for the same benefit or one learner could be taxed more than the other.
- Benefits that apply within the two attending period will have to be entered or adjusted for each learner in their respective Integrated Case.
Description
Following is the process when there are two learners within the same household attending training at the same time.
Details
Pre-condition(s)
Two learners within the same household are applying for learner funding at the same time.
Trigger
While assessing a learner’s application, Learner Benefits Coordinator (LBC) detects that applicant has a spouse/partner with who is also applying for learner funding and their training dates overlap.
Employment and Financial Supports Division - LISO – Learner Benefits Coordinator
E04.01
Manually calculates affected benefits and enters into Evidence for both Learner and Spouse/Partner.
Manually Entered Evidence
Any Evidence that is manually entered must be entered for exactly half of the amount.
These Evidence types include:
- Director Approval (where Type is “Director Approval”)
- Assets
- Income
- Additional Shelter
- Child Care
- Extraordinary Training Travel (where Type does not equal private vehicle)
- NCBS Replacement Benefit
- Special Diet Benefit (for Infant Formula only)
- Additional Health Benefits
Benefits Issued Automatically
There are also a handful of benefits that are issued automatically and have amounts that cannot be entered manually. In this case a Director Approval Cost Adjustment amount needs to be entered for half the amount of the benefit. These benefits include:
- Child Care - Babysitting
- Core Essential
- Core Shelter
- Handicap Benefit
- Special Diet
Rate Based Benefits
For rate-based benefits (like Core Shelter etc.), use Director Approval Evidence to apply the adjustment. The rate tables will need to be consulted and the amount will need to be manually determined. For example if the Core Essential for 2 adults is $646, then $323 will need to be entered as a negative amount in the as a “Core Shelter Adjustment” Director Approval benefit.
Evidence with a partial exemption amount will need a special formula for calculating the amount that needs to be entered. The formula is:
(Actual Amount – Exemption Amount) + Exemption
Amount = Amount Entered divided by 2
For example if 1 member in a 2 attending situation has a $5,000 scholarship (which has a $3,500 exemption amount) then the amount entered needs to be $4,250.
($5,000 – $3,500) + $3,500 = ($1,500) + $3,500 = $750 + $3,500 = $4,250
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