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Business Processes |
Published Date: June 02, 2016
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Programs and Services |
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Training Provider Allocations |
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P12. Create, Add, and Activate Envelope Allocation
Description
This process describes how to create, add and activate an Envelope Allocation.
Details
Pre-condition(s)
Budget amounts (either estimated or approved) have been determined for the Provincial and Regional Funding Envelopes.
Trigger
‘Request New or Amendment to Product Provider, Programs and Services Catalogue’ (RNAPP) form with allocation information received by Mobius Support from an Authorized Official.
Mobius Support
P12.01.01
If information is missing, refers back to originator.
P12.01.02
If part of a new registration, registers Product Provider.
P12.01.02(a)
Notifies HQ Finance via an electronic RNAPP form to enter allocations.
HQ Finance (HS) – Budget and Forecasts
P12.02
Creates/adds and activates allocations for provider program envelopes.
P12.02.01
Notifies originator of completion via email.
Business Rules/Criteria/Standards
Envelope allocations are determined according to budget and regional priorities.
Designated staff have access to ‘View’ allocation screens in Mobius.
Note
If a program covers more than one fiscal year, and any tuition payments are due in the future fiscal year, then the program must be registered with an allocation for the next fiscal year.
Example
Starts January 1, ends August 31st, second tuition payment due May, the next fiscal year, so there must be an allocation entered and activated even though it’s an estimate. If there is no allocation entered for the next fiscal year, the system will provide waitlist option.
Allocations can be amended at any time.
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