Request electronic CCD file using Request for File Download function 20; file status for Non-Service files will show “pending” on LISA after download (CD-AS)
Record information on EMP 2353 Part 2 and forward to CEC
Review the EMP 2353 (CEC)
Meet with applicant and determine eligibility (CEC)
Enter all required information into Eligibility Determination function 1 (CEC)
Ineligible Clients
Print ED Information (Call Sheet) from Eligibility Determination function 1
For pending files and files closed over two years – Complete EMP 2353 Part 3 by checking and signing “No Action Required” (CEC)
Forward EMP 2353 and other documents for filing (CEC)
File documents on a shannon file or similar type folders (AS)
For files closed under two years:
Complete EMP 2353 Part 3 by checking and signing “Request Transfer Back”. Forward the EMP 2353 and all documents to the Records Room (CEC)
Phone the Records Room at the office where the closed paper file exists to advise them an electronic LISA file and accompanying documents are being sent (RR-AS)
Send the electronic LISA file by using Transfer Client function 14 (RR-AS)
Record information on EMP 2353 Part 3 (RR-AS)
Forward all documents to the office with closed paper file for filing on closed file.
Eligible Clients
If a file is closed enter information on Reopen Client function 4 (CEC) If a file is pending (non-service) enter information on Add Client function 3 (CEC) For both closed and pending (non-service) files complete all necessary documents (CEC) If a file was closed less than 2 years:
Complete EMP 2353 Part 3 by checking and signing “Request Closed Paper file” (CEC)
Forward EMP 2353 to AS staff responsible for sending an email requesting a paper file (CEC)
Forward documents to records room (CEC)
Email a request for the paper file, record the information on EMP 2353 Part 3 and forward to Records Room (AS)
File EMP 2353 in an “Awaiting Paper File” folder (RR-AS)
Enters a Taskin Mobius for 6 working days. Email the records room of the sending (owning) office if no paper file is received (RR-AS)
Record receipt of paper file in the log book e.g. client’s name, file number, sending office code and date (RR-AS)
File EMP 2195 Transfer Memo with most recent memo on top (RR-AS)
Combine any documents with paper file (file EMP 2353 on section 4) and forward to assigned SFSC (RR-AS)
Forward documents for file creation (CEC)
If a file was closed more than 2 years, or file status was pending (non-service):
Complete EMP 2353 Part 3 by checking and signing “No Action Required” (CEC)